Hotel Motel Tax Grant Application

URL

This field is for validation purposes and should be left unchanged.

A copy of your organizations 501 (c) or nonprofit status must accompany each application.

Organizational Information

Name of Applicant/Organization/Agency

President/Chairman

Daytime Phone

Secretary

Daytime Phone

Treasurer

Daytime Phone

Year Founded/Established

Event Contact Person

Title

Address

City/State/Zip

Telephone

E-mail

Website

Type of Organization (brief description of activities and primary purpose)

Is your organization for profit or non-profit?

For Profit

Non-Profit

Meeting/Event Information

Amount of Event Support Funding Requested

Name of Meeting/Event

Brief Narrative Description of Meeting/Event

Number of Years Previously Rec'd Funds

Date of Last Meeting/Event

Date Event to Begin

To be Completed

What publicity material will carry the City of Weatherford logo?

Economic Impact

Economic Benefit/Impact to the City of Weatherford

Anticipated Visitor Attendance to Weatherford

Local (within 75 miles)

Local (out of 75 miles)

Out of State

Expected Total Number of Hotel/Motel Room Nights (# nights x # rooms)

Anticipated Hotels/Motels to be used

Host Hotel/Motel

Overflow Hotels/Motels

Anticipated Meeting/Event Facilities to be used

Any Additional Comments that Support the Need for Event Support or Project's Merit

All applicants will need to supply a comparison to similar events... and a statement outlining the economic impact. If this is an annual event, reports from previous years are excellent comparisons.

IMPORTANT: The financial information schedule must be attached.

Name and Address to Appear on Check

Name

Address

We agree all of the information included in this application is true to the best of our knowledge. We agree to provide a final statement of all income and expenses at the conclusion of the event.

Signature - Applicant

Date

(Title)

SWOSU APPLICANTS ONLY - MUST HAVE SWOSU President or President's Designee Signature

Signature - SWOSU President

Financial Information

EVENT NAME

EVENT DATE

NOTE: Budget information must be completed & submitted with application.
Budget & Actual must be completed & submitted with accountability form

Estimated Revenues

Source of Funding

Budget Amount ($)

Actual Amount ($)

Include Funding Requested, Funds by Applicant, and Additional Sources .

Total Revenues (Budget)

Total Revenues (Actual)

Expense Breakdown

Expense Category

Budget Amount ($)

Actual Amount ($)

Specify Special Events, Marketing, Collateral, Capital Improvements, Trade Show, Overhead, and Other . (if paid media specify name/type of media/publication and date of airing/appearance; if audio visual specify slide, film, video, etc…; for all other be specific in expenses breakdown)

Total Expenses (Budget)

Total Expenses (Actual)

REVENUES LESS EXPENSES (LOSS/GAIN)

REVENUES LESS EXPENSES (Projected)

REVENUES LESS EXPENSES (Actual)

Meeting/Event Recruitment Accountability Form

MUST BE TURNED IN AFTER THE EVENT.

Date Grant Approved

Approved Grant Amount

Grant Recieved

Overall Evaluation of Meeting/Event

Evaluation of Economic Impact to the City of Weatherford

Total Attendance

Total # of Rooms

Any Additional Information of Meeting's /Event's Success in achieving intended results

Tour organization's 501 (c) or nonprofit status.

Drop files here or

Max. file size: 64 MB.

Marketing and Advertising Exposure

Drop files here or

Max. file size: 64 MB.

Please attach a media coverage plan. Include copies of newspaper, radio and printed materials.